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Senior Specialist Administration IRC220452

Job IRC220452
Location Ukraine - Kyiv
Designation Senior Specialist
Experience 5-10 years
Function Administration
Skills Communications, Negotiations, Office Administration


Employee services – high-quality infrastructure and administrative services. Such as infrastructure functioning control, Preparation of new offices according to customer’s requests, Decoration of the office placement according to every possible equipment, Organization stuff removal, new working places establishment, Coordination of the security group work, Taking care of Guests, Delegations, etc.



Must have:

• perfect communication skills
• perfect negotiation skills
• upper intermediate English
• result-oriented person
• ready for extra-mile


Job Responsibilities

Primary responsibilities:

• Tracking of all team tasks and responsibilities
• Cooperation with other GL functions requiring ES support or working with ES on the same tasks (e.g.: Finance, Legal)
• Cooperation with Vendors, including regular meetings with the most important Vendors and taking an active part in GL Tenders
• Preparing letters, presentations, and reports
• Infrastructure functioning control
• Implementing and maintaining office standards, procedures, and plans using office administrative systems (Google Drive, Google Calendar, ERP, HelpDesk, etc.)
• Providing high-level services (prompt responses, timely help, customer-focused communication, etc.)
• Performing any tasks from the ES head, not specified in the job description by demand.
• Taking part in department audits
• Leading construction of new areas

Specialized responsibilities:

• Regular sync-ups with team
• Regular 1×1 with team-members
• Regular sync-ups with ES Head
• Regular update of policies and procedures of the department
• Confluence update and support
• Supervision of Reception performance
• Space utilization reports preparation, creation of growth forecast (maintaining statistics and scenarios, arranging seating for projects, teams, etc.)
• Maintenance of office map app (map updating, relevance control, creating tasks for drawing maps of new spaces, etc.)
• Implementation of massive relocations (including communication with PMs, coordinators, directors, projects, etc.)
• Managing the document flow with BC
• Creation of ES Digest
• Passing internal and professional external pieces of training to upgrade the level of knowledge


We Offer

Empowering Projects: With 500+ clients spanning diverse industries and domains, we provide an exciting opportunity to contribute to groundbreaking projects that leverage cutting-edge technologies. As a team, we engineer digital products that positively impact people’s lives.

Empowering Growth: We foster a culture of continuous learning and professional development. Our dedication is to provide timely and comprehensive assistance for every consultant through our dedicated Learning & Development team, ensuring their continuous growth and success.

DE&I Matters: At GlobalLogic, we deeply value and embrace diversity. We are dedicated to providing equal opportunities for all individuals, fostering an inclusive and empowering work environment.

Career Development: Our corporate culture places a strong emphasis on career development, offering abundant opportunities for growth. Regular interactions with our teams ensure their engagement, motivation, and recognition. We empower our team members to pursue their career goals with confidence and enthusiasm.

Comprehensive Benefits: In addition to equitable compensation, we provide a comprehensive benefits package that prioritizes the overall well-being of our consultants. We genuinely care about their health and strive to create a positive work environment.

Flexible Opportunities: At GlobalLogic, we prioritize work-life balance by offering flexible opportunities tailored to your lifestyle. Explore relocation and rotation options for diverse cultural and professional experiences in different countries with our company.

About GlobalLogic

GlobalLogic is a leader in digital engineering. We help brands across the globe design and build innovative products, platforms, and digital experiences for the modern world. By integrating experience design, complex engineering, and data expertise—we help our clients imagine what’s possible, and accelerate their transition into tomorrow’s digital businesses. Headquartered in Silicon Valley, GlobalLogic operates design studios and engineering centers around the world, extending our deep expertise to customers in the automotive, communications, financial services, healthcare and life sciences, manufacturing, media and entertainment, semiconductor, and technology industries. GlobalLogic is a Hitachi Group Company operating under Hitachi, Ltd. (TSE: 6501) which contributes to a sustainable society with a higher quality of life by driving innovation through data and technology as the Social Innovation Business.

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