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Assistant Manager Employee Services IRC209219

Job: IRC209219
Location: India - Chennai
Designation: Assistant Manager
Experience: 5-10 years
Function: Administration
Skills: Asset Management, Customer Support, Office Administration, process management; negotiation; market analysis; identification of business needs; creation of technical specifications

Description:

Join GlobalLogic, to be a valid part of the team working on a huge software project for the world-class company providing M2M / IoT 4G/5G modules e.g. to the automotive, healthcare and logistics industries. Through our engagement, we contribute to our customer in developing the end-user modules’ firmware, implementing new features, maintaining compatibility with the newest telecommunication and industry standards, as well as performing analysis and estimations of the customer requirements.

Requirements:

  • Job Description:

    • To  head Facilities Management team and ensures the that complete maintenance of H.T / L.T, D.G’s, Chillers etc. including all the High & Low side Equipment are all times up with due support and assistance from Facilities Management Team.
    • Assisting Director – Employee Services to have smooth facility management
    • To ensure that facility management team functions in a manner that industry standard technical and soft maintenance of our facilities.
    • To handle complete vertical of Seating & Space Management with optimum utilization of space.
    • To  understand  annual  operations  budget  and  work  with  a  frame  work  that  allows tracking of expenses and ensure conformity within budgeted figures.
    • Brings into practice  and  follow a contract tracker and SLA’s cum TAT’s with vendors.
    • Ensure the contracts/AMCs are been renewed from time to time.
    • Coordinating and Liasoning with vendors/service providers.
    • Overviewing  activation,  deactivation  of  access  cards  and  stock  management  and tracking of Access cards and overall supervision of Electronic Security Equipment

Job Responsibilities:

Job Responsibilities

a)    Facility Technical Services

  • Liaison with the builder for Diesel Generator and Electricity and Electrical Maintenance PPM schedule and keep a track of the PPM schedule.
  • Liaison  with  electrician  for  the  maintenance  of  Uninterrupted  Power  Supply,  Air Condition & Fire Extinguishers etc.
  • Monitor  and  check  the  entire  checklists  and  take  actions  if  any  maintenance  is required.
  • Keep track of AMCs and ensure that AMCs are renewed on time.
  • Operate within the budget.
  • Ensure the contracts are renewed from time to time.
  • Ensure to audit all Maintenance and Electrical related QRs periodically.
  • Managing a team of technical resources (contractors) on 24/7 basis.

b)      Facility Soft Services 

  • Monitoring the housekeeping personnel, their punctuality and timeliness.
  • Monitor the activity of housekeeping in office.
  • Follow easy yet comprehensive checklists and logs to ensure hygiene and cleanliness of the facilities.
  • Bring  into  practice  and  follow  an  audit  and  preventive  schedule  to  ensure industry standard housekeeping practices and systems.
  • Raising requisition for product and supplies for the housekeeping vertical.
  • To ensure work flow within decided policies and procedures.
  • Operate within the HK materials and toiletries consumables budget.
  • Ensure the contract is renewed from time to time.
  • Ensure statutory payments are monitored.
  • Ensure to audit all Housekeeping related QRs periodically.
  • Ensure that all the QRs are updated.

c)      Asset Management

  • Assisting Director Employee Services in inventory of the office assets under Employee Services department.
  • Do periodical audit of the assets.
  • Asset tagging is up to date at any given time.
  • Preparing report and analyzing it.
  • Keeping the track of the assets age by generating age wise report.

d)       Seating & Space Planning:

  • Allocation  of  workstations and  cabins  to  all  existing  employees,  visiting employees,  visiting   executives,   clients   and   new   employees   as   per   the   project requirements.
  • Generating   seating   report   on   weekly   /   Monthly   basis   and   keep   updating   the management.
  • Ensure that the seating portal is up to date.
  • Handling day to day space management operations.
  • Assisting Director Employee Services in consolidation of projects to have optimum space utilization.
  • Assisting Director Employee Services in Projects movements within Nagpur.

e)       Client visits

  • Ensure  the  client  visits  are  smooth  and  eventless  by ensuring proper board room arrangements – in terms of AV / AC and other tech arrangements in plsce.

f)       Commercials

  • Ensure  the  timely processing of all invoices with 100% accuracy.
  • Ensure timely raising of all PRs for Chennai Centre. 
  • Coordinate with procurement and legal teams for timely agreements and allocation of POs. 
  • Assist Director Employee Services in AOP (Budget for OPEX & CAPEX) for Chennai Centre.
  • Periodical meetings with all suppliers / service providers and ensure their service levels are as per GL standards.

What We Offer

Exciting Projects: We focus on industries like High-Tech, communication, media, healthcare, retail and telecom. Our customer list is full of fantastic global brands and leaders who love what we build for them.

Collaborative Environment: You Can expand your skills by collaborating with a diverse team of highly talented people in an open, laidback environment — or even abroad in one of our global centers or client facilities!

Work-Life Balance: GlobalLogic prioritizes work-life balance, which is why we offer flexible work schedules, opportunities to work from home, and paid time off and holidays.

Professional Development: Our dedicated Learning & Development team regularly organizes Communication skills training(GL Vantage, Toast Master),Stress Management program, professional certifications, and technical and soft skill trainings.

Excellent Benefits: We provide our employees with competitive salaries, family medical insurance, Group Term Life Insurance, Group Personal Accident Insurance , NPS(National Pension Scheme ), Periodic health awareness program, extended maternity leave, annual performance bonuses, and referral bonuses.

Fun Perks: We want you to love where you work, which is why we host sports events, cultural activities, offer food on subsidies rates, Corporate parties. Our vibrant offices also include dedicated GL Zones, rooftop decks and GL Club where you can drink coffee or tea with your colleagues over a game of table and offer discounts for popular stores and restaurants!

About GlobalLogic

GlobalLogic is a leader in digital engineering. We help brands across the globe design and build innovative products, platforms, and digital experiences for the modern world. By integrating experience design, complex engineering, and data expertise—we help our clients imagine what’s possible, and accelerate their transition into tomorrow’s digital businesses. Headquartered in Silicon Valley, GlobalLogic operates design studios and engineering centers around the world, extending our deep expertise to customers in the automotive, communications, financial services, healthcare and life sciences, manufacturing, media and entertainment, semiconductor, and technology industries. GlobalLogic is a Hitachi Group Company operating under Hitachi, Ltd. (TSE: 6501) which contributes to a sustainable society with a higher quality of life by driving innovation through data and technology as the Social Innovation Business.

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